Parents for Community Living and its programs and services collects and records personal information/personal health information about the persons supported, our employees and volunteers, and our donors. This information is collected from the person directly, or from someone acting on their behalf (a Parent, Guardian, or Advocate). The personal information that we collect may include:
- Personal name, date of birth, and contact information;
- The names and contact information of family members and significant others;
- Information contained within an Application for Developmental Services and Supports;
- Information that has been shared with Parents for Community Living regarding the person supported;
- Information that is provided to Parents for Community Living by employees, volunteers, and donors;
- Any other personal or health information that might affect the provision of services and supports.
We may also collect and record personal information from other sources if we have obtained consent to do so or if the law permits. Information shared with Parents for Community Living may be documented in electronic client records (ECRs), staff/ student/ volunteer/ donor databases, and paper files and will be stored and retained in accordance with policies related to the disposal and destruction of information.
We use and disclose personal information/personal health information to:
- Allow members of our team to provide services, where requested;
- Make referrals on behalf of the person supported, as requested;
- Provide support and assistance to the individual supported and their Parents, Guardian or Advocate;
- Plan, administer, and manage our internal operations;
- Maintain information in our ECRs for current services and future planning needs;
- Maintain information in staff databases for employer obligations;
- Support volunteers and donors with their connection to Sunbeam;
- Conduct risk assessments and complete quality improvement/assurance initiatives;
- Compile statistical analysis of services to conduct research;
- Comply with legal and regulatory requirements; and,
- Fulfill other purposes permitted or required by law.